Every shared space, one schedule.
Most communities own eight to fifteen bookable things and coordinate each one differently. Text the manager for the ramada, sign a sheet for the gym, email someone for the theater room, hope for the best on the dock.
The amenities nobody built a system for
Courts and pools get attention. The ramada, the theater room, the guest suite, the kayak rack, the dock slip, and the grill pavilion get a text message to whoever is presumed to be in charge, and a lot of accidental double-booking.
Every one of them has different rules: the guest suite is overnight, the theater room needs a two-hour block, the ramada requires cleanup, and the dock is first come first served except in summer. A single sheet cannot express that. A schedule can.
How it works
Three steps, and you are running. No procurement, no implementation project.
List every shared space
Add each amenity with its own hours, slot length, and booking rules. Group related ones like courts or slips.
Set the rules per space
Limits per household, approvals where they matter, and blackout dates. Different rules per amenity is the point.
Share one link
Residents see everything bookable in one view and reserve from their phones.
What you get
Everything below is included from the start.
Any amenity, not a fixed list
Gyms, ramadas, theater rooms, docks, guest suites, grills, workshops, dog runs. If it has a schedule, it works.
Rules per amenity
Slot length, advance notice, per-household caps, and approval requirements set individually rather than globally.
Group related spaces
Four courts or six dock slips behave as one bookable set, so residents take whichever is open instead of waiting on a favorite.
Approvals where needed
Let the small stuff self-serve and route the guest suite or the clubhouse through a yes.
Closures and maintenance
Take anything offline for repairs and everyone holding a reservation hears about it.
Reminders and no-show reduction
A nudge before each reservation, so booked-but-empty stops being the norm.
Start with one amenity, or all of them
Coordinating shared spaces among residents is not governance, so nobody needs board permission to begin. Your space is clearly labeled community-run rather than official HOA communication.
Boards frequently claim these spaces precisely because the whole amenity mess got organized without them having to run the project.
Common questions
What counts as an amenity?
Anything shared that people need to take turns on: gyms, ramadas, pavilions, theater and game rooms, guest suites, docks and slips, kayak racks, workshops, community gardens, even the good grill.
Do I need board approval?
No. This is residents coordinating shared spaces. The space is labeled community-run so it is never mistaken for official association communication.
Is it free?
Yes to set up and run. Official adoption by the association is a separate conversation with the board.
Can different amenities have different rules?
That is the main reason to use this instead of a sheet. Every amenity gets its own hours, slot length, notice period, household limits, and approval setting.
What about overnight spaces like a guest suite?
Supported. Set multi-day blocks and require approval, so the guest suite stops being coordinated by whoever last had the key.
Can we charge for reservations?
Not on a community-run space. You can note fees or deposits that are due and collect them the way you do now. Payments are an association function that unlocks when the HOA officially adopts Lantern.
Put every amenity in one place
Tell us what your community shares and we will help you set it up, free.
- Help listing and configuring every amenity
- Rules and limits set per space
- A printable QR code for each location
- No cost and no board approval needed
Ready in about a minute. Prefer we set it up with you? Leave your details instead:
Further reading
Other ways neighbors start
Same platform, different starting point. Pick whichever problem your community feels most.